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Conference Facilities Coordinator in Arlington, VA at BetterJobs

Date Posted: 2/13/2019

Job Snapshot

  • Employee Type:
  • Location:
    Arlington, VA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

At Strategic Analysis, Inc., we recognize that success is a direct result of a happy, talented and results-driven team. We believe in creating an environment that gives everyone the opportunity to grow professionally and foster a career path that builds on strengths and talents through training, education, and leadership. SA is looking for highly motivated, talented individuals to join our team. If you are looking for a career opportunity, and have the required background and experience for any of our current opening, apply today. We look forward to speaking with you. If you are a new applicant, please search and select from Current Openings to apply. If you are a returning applicant, please Log in and apply to additional positions! SA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. SA participates in E-Verify.

Job Description:

Strategic Analysis is seeking a Conference Facilities Coordinator to be responsible for scheduling and coordinating daily operations with a focus on professionalism and exemplary customer service. It is of paramount importance to exceed our client expectations with attention to detail. The conference center encompasses several large meeting rooms with breakout spaces, with capacities of up to 200 people. In addition to working well in a dynamic, fast-paced team environment, as a successful candidate, you will incorporate the following:

Job Requirements

Proficiency with Microsoft Office Suite
Excellent written and communication skills
Top Secret/SCI eligible
Bachelor s degree in related field or equivalent combination of education and experience preferred
6+ years of hospitality, conference facility, and/or meeting planning experience
Experience in using Ungerboeck System International event management software (EBMS/USI).

Preferred but not required:
Certified Meeting Professional (CMP) or Certified Government Meeting Professional (CGMP)
Classified conference facility experience

As a Conference Facilities Coordinator you will organize all details and logistics for small, medium, or large government events. You will ensure facility specifications are met and facility rules with regard to classified meetings. You will troubleshoot and resolve audiovisual (A/V) issues as they arise, receive some guidance from senior staff and/or client. You must be able to perform most work with little assistance/guidance. The ideal candidate will:
Work well under pressure, determine priorities and produce results
Demonstrate good public presence and the ability to interact with many types of people at different levels
Support fellow conference center staff members
Coordinate multiple meetings simultaneously
Meet/speak with clients to determine meeting specifications and conduct site visits
Be responsible for accuracy of USI facility calendar
Confirm all event details prior to the event date
Coordinate with vendors to ensure specifications and requirements are met (caterers, HVAC, loading dock access, A/V, security, etc.)
Set up and tear down conference tables/chairs
Maintain excellent A/V skills required for troubleshooting, coordination capabilities and setup
Be knowledgeable in security matters for all classified meetings, ensuring security procedures are followed
Monitor visitor access as necessary
Compose/prepare correspondence
Use EBMS/USI software for scheduling all meeting details
Work involves physical exertion and/or physical strain, including performing cleaning tasks, stooping, pushing, carrying and lifting. Employee must be capable of performing any and all of the listed duties individually or independently which may vary based upon the meeting. Meeting support requires extended hours, and standing for long periods to time. Hours during meeting support often exceeds 10 hours per day. May be necessary to ship/handle boxes in excess of 30 pounds. Setting up tables and chairs is required.


  • Medical & Prescription Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account Program
  • Health Savings Account
  • 401K
  • Long & Short Term Disability
  • Life Insurance
  • Gold's Gym Corporate Membership
  • Sick Leave
  • Annual Leave
  • Paid Holidays
  • Tuition Reimbursement