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Executive Assistant in West Henrietta, NY at BetterJobs

Date Posted: 7/13/2018

Job Snapshot

Job Description

The Reducing Embodied-energy And Decreasing Emissions ( REMADE ) Institute is one of the U.S. Department of Energy (DOE)-led institutes in the multi-agency network known as Manufacturing USA. Since it was established five years ago, Manufacturing USA has grown from a single institute to a network of 14 institutes. Led by manufacturing experts renowned in their field, the Manufacturing USA Institutes have attracted over $2B in public/private investments, 1,300 companies, universities and industry associations. Each institute is charged with improving domestic manufacturing competitiveness through innovative new manufacturing techniques, technologies and offer new training and jobs for American workers.

The mission of the REMADE Institute is to enable the early stage applied research and development of key industrial platform technologies that could dramatically reduce the embodied energy and carbon emissions associated with industrial-scale materials production and processing. By focusing its efforts on the technologies that will eliminate and/or mitigate the technical and economic barriers that prevent greater material recycling, recovery, re-manufacturing, and reuse, the REMADE Institute seeks to motivate the subsequent industry investments that will be required to complete technology development and deploy these technologies across the U.S. manufacturing eco-system.


The Executive Assistant position will be responsible for providing general administrative support to the CEO and team as requested. This position requires a positive attitude and desire to excel in a team environment.

Primary Responsibilities:
Reporting to the REMADE CEO, the Executive Assistant will be responsible for the following activities:

  • Prepares and edits correspondence, reports, documents and presentations for the CEO and staff.
  • Screen incoming calls in the most professional manner.
  • Receive guests of the CEO acting with the highest level of professionalism, understanding the needs of government officials, dignitaries and various cultures.
  • Demonstrate the ability to handle confidential information with discretion.
  • Works as a liaison with outside vendors and customers to schedule and plan meetings, events and conferences both on-site and off-site.
  • Organizes virtual meetings using software such as Webex and Bluejeans, etc.
  • Organizes, maintains and updates files and company records including meeting minutes.
  • Makes travel arrangements for staff and visiting guests.
  • Manages electronic schedules.
  • Other duties as assigned.

Required Qualifications:

  • Associates Degree in Business or related field.
  • Minimum five years' experience supporting executive leadership.
  • Experienced at managing multiple projects simultaneously.

Knowledge, Skill and Abilities:

  • High level of proficiency with Microsoft Office.
  • Ability to handle confidential matters.
  • Strong organization skills and attention to detail.
  • Ability to think creatively and outside the box.
  • Ability to work independently or with a team.
  • Excellent verbal and written communication skills.
  • Strong interpersonal and problem solving skills.
  • Ability to be resourceful and multitask.

Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

REMADE Institute does not discriminate in the screening or hiring of candidates on the basis of race, color, religion, sex, age, national origin, marital status, disability, or other protected status.

All applicants must be U.S. citizens or lawful permanent residents.