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Homeland Security Program Coordinator in Philadelphia, PA at BetterJobs

Date Posted: 4/15/2019

Job Snapshot

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Job Description

Company Description

With a workforce of over 30,000 people, and opportunities in more than 1,000 different job categories, the City of Philadelphia is the fifth largest city in the United States and one of the largest employers in Southeastern Pennsylvania. As an employer, the City of Philadelphia operates through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. Through these principles, we strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential. 


The Office of Emergency Management (OEM) works to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate emergency response and recovery efforts; and develop tools and identify resources to support the overall preparedness of the City of Philadelphia.

Job Description

Candidates for this position should possess a strong desire to work in a team-oriented, fast-paced, professional public safety environment, and a willingness to serve the public in the sixth largest city in the nation. The successful candidate for this position will assist with the development, strategic planning, implementation, and evaluation of an integrated emergency management program to support preparedness, response, recovery, and mitigation efforts.  

Essential Functions

Under the direction of the Deputy Managing Director for Emergency Management and direct supervision of the HSGP Program Manager, the HSGP Program Coordinator is responsible for a range of administrative and acquisition activities including, but not limited to, the following:

  • Assisting with administrative documents:
    o    Requests for Proposals and associated processes.
    o    Sole Source procurements.
    o    Contract and contract amendment reviews.
    o    Supporting with research and tracking from inception to execution.
    o    Tracking contract deliverables & invoicing.
    o    Managing equipment procurement submissions & Authorized Equipment List validation.
    o    Conducting equipment tracking and inventory management.
    o    Researching and interviewing vendors of various field related products.
  • Grant requests and guidance:
    o    Crafting Investment Justifications.
    o    Tracking workgroup and subcommittee budget allocations.
    o    Crafting appropriate PEMA Division of Grants Management forms upon request.
    o    Researching allowable grant activities and costs.
    o    Maintaining a solid knowledge of the federal Core Capabilities.
  • Crafting internal policies and procedures as needed.
  • Maintaining shared files in an organized and available manner.
  • Coordinating with appropriate outside agencies.
  • Performing other duties as assigned by the HSGP Program Manager.

Competencies, Knowledge, Skills, and Abilities

  • An understanding of Commonwealth government and appropriate laws and authorities governing Municipal, County, State and Federal public safety and law enforcement activity and needs.
  • Strong interpersonal skills.
  • Ability to communicate effectively both orally and in writing.
  • Ability to work as a team leader and team member.
  • Strong leadership and negotiation skills.
  • Ability to problem solve creatively.
  • Ability to interpret federal and state emergency management requirements and regulations.
  • Ability to coordinate diverse groups toward a common goal.
  • Ability to maintain effective working relationships and develop partnerships.
  • Strong time management skills; ability to carry out orders with precision and speed.
  • Ability to make decisions quickly and accurately.
  • Able to perform efficiently under pressure.
  • Ability to handle multiple tasks and/or projects simultaneously with minimal direction or supervision.
  •  Ability to maintain organization and prioritization of a variety of tasks and data.
  • Valid driver’s license

Job Requirements


Training and Experience:

  • Completion of a bachelor’s degree from an accredited college or university in with course work in public safety, management, planning, economics, finance, accounting, business or public administration, operations research, healthcare, political science or a closely related field.
  • Familiarity with emergency services within the City of Philadelphia is preferred.
  • One year minimum of project management experience.
  • Experience working within a government setting is preferred.
  • Experience working with intergovernmental grant programs and reimbursements is preferred.

Licenses and Certifications

  • Possession of a valid proper class motor vehicle operator’s license issued by the Commonwealth of Pennsylvania within six (6) months of start date and throughout tenure with the City of Philadelphia.
  • Successful completion of FEMA Independent Study courses (IS 100.a, 200.a, 700.a, and 800.b) within first month of appointment.

Additional Information

Interested candidates should submit a cover letter, resume, and brief (not to exceed 3 pages) writing sample (showing your ability to write a plan, policy or report-style document)

Successful candidate must be a city of Philadelphia resident within six months of hire.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to pchr@ For more information, go to: Human Relations Website: