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HVAC Facilities/Project Manager in Dayton, OH at BetterJobs

Date Posted: 2/12/2019

Job Snapshot

  • Employee Type:
  • Location:
    Dayton, OH
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

The Facilities Manager manages all facility maintenance and related projects. This position works with all departments and is responsible for the safe, secure and efficient monitoring and operation of the physical plant in support of the organization s goals and objectives. The position oversees the facilities department staff and may coordinate the engagement of facilities related contractors.

The Facilities Manager ensures all systems are maintained, creating a safe and secure environment, and that the building s appearance reflects the quality of care we take in presenting Museum exhibitions, programs and events. This includes heating, ventilating and air conditioning systems (HVAC); mechanical, electrical and plumbing systems (MEP); security and fire alarm systems; building maintenance and repairs; custodial services and grounds.

The Facilities Manager also ensures proper maintenance and safety procedures are in place to safeguard staff, volunteers, members, guests and Museum property.


Directly supervises staff (employees and temps) within the Facilities operation and maintenance of the museum in accordance with the organization's policies and applicable laws. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include maintaining a stable, productive team environment; clearly communicating roles and responsibilities for all educational initiatives; monitoring and evaluating outcomes; documenting processes and improvement plans; addressing complaints, resolving problems and rewarding successes.


The Facilities Manager assigns and coordinates the maintenance tasks of staff and outside contractors as needed. The Facilities Manager is a working manager and is expected to perform a share of maintenance tasks personally. On call responsibilities are expected of this position. Maintenance tasks include activities such as electrical, carpentry, painting, plumbing, heating, HVAC, etc.. The Facilities Manager performs the following duties:

  • Maintains the Museum s physical plant through:
    • Continuous monitoring of HVAC, plumbing, electrical, mechanical (MEP) and security and fire alarm equipment;
  • Manage appropriate response when corrective actions are indicated.
    • Facility planning (e.g., budgeting, capital planning, strategic planning, etc.).
    • Maintenance of the appearance and cleanliness of the facility. Services include:
  • Cleaning, dusting, mopping, waxing, vacuuming, sweeping, de-cluttering, moving, trash/recycling disposal;
  • Mitigation of damage, odors, smoke, spills and clutter;
  • Grounds maintenance (mowing, landscaping, cleaning and clearing walkways, and snow removal);
    • Scope: all areas of the museum including offices, public areas, restrooms, meeting and event spaces; library; staff break room; education classrooms, auditorium and dressing rooms, etc.
  • Works closely with various departments to:
    • Understand special facility needs related to collections, special exhibitions, programming or events.
    • Provide facility services in support of events (Art Ball, Oktoberfest, Jazz, Bourbon and Bubbles, etc.)
  • Includes logistics, placement of tents, other equipment, furnishings and vendors; set-up and teardown;
    • Perform other required services as needed/assigned.
  • Schedule sufficient and well-trained Facilities staff:
    • Establish task priorities;
    • Meet routine custodial/maintenance needs;
    • Supply staff for other departments facility needs (e.g., rental or internal events)
    • Assure regular training on equipment, tasks, procedures, work standards and safety procedures;
    • Follow up to assure that expectations are consistently achieved;
    • Fosters a positive work environment that values the individual, encourages interdepartmental collaboration and fosters skill development.
  • Schedules and supervises:
    • All maintenance and custodial activities within the Museum, including work performed by contractors or subcontractors;
    • All facility maintenance and repairs as needed and on a regularly scheduled basis throughout the Museum facility;
    • Regular inspections of buildings and grounds;
    • Maintenance and service of Museum equipment and vehicles.
    • Coordinates with other departments to schedule repairs and preventive maintenance and inspections.
    • Determines need for outside contractors to be involved in maintenance and/or construction projects.
  • Keep current documentation on preventive maintenance, equipment installations, structural repairs and work orders and other operating reports for Museum facility.
  • Manages the procurement of capital equipment, materials and services:
    • Monitors current vendors for compliance and competitive prices;
    • Develops and manages requests for proposals/requests for quotations (RFPs, RFQs).
  • Manages the logistics of office moves and cleanups, to include but not limited to moving office furniture, boxes, file cabinets, tables, computer monitors, phones and workstations.

Capital Projects:

  • Maintains as-built plans for Museum facilities;
  • Oversees construction/renovation work, managing costs and schedule according to approved plans; obtains approval for change orders and budget issues, as needed;
  • Consults with necessary contractors to plan for future facilities improvements and assure consistency of projects with The DAI Master Plan.

Safety and Compliance:

  • Manages the Museum s MSDS Information and assure compliance with all applicable regulations and laws.
  • Works closely with Human Resources Director, Operations Director and Chief of Security on managing and training appropriate staff in museum safety and security practices, including but not limited to creating and implementing new policies when needed, OSHA requirements and Museum injuries/incidents reporting processes.
  • Maintains a leadership role on the Museum s Safety Committee by assisting in updating, testing and monitoring of the museum s emergency procedures; assisting in the coordination of safety training needs, assisting with safety audits, facilitating compliance with standards and maintaining related safety records.


  • Supports the overall goals of the organization with respect to facilities and safety matters.
  • Responsive to requests regarding the museum facilities, including questions, concerns, and complaints.
  • Establishes and monitors goals and budgets for the department.
  • Maintains good working relationships with outside vendors and the public.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Bachelor s Degree and 5 years related experience, or
  • An equivalent combination of experience and education, such as certifications or formal training in HVAC systems, Mechanical, Electrical and Plumbing (M.E.P.) systems and/or overall facility maintenance and mechanical systems.
  • Similar supervisory experience preferred.


  • Physical capacity (see Physical Demands below).
  • Customer service skills.
  • Good verbal and written communication skills.
  • Ability to present technical ideas to management.
  • Ability to lead staff to be an effective team and operate according to company policies.
  • Project management skills.
  • Knowledge of the principles/practices of art museum facilities management.
  • Knowledge of safety precautions related to materials, tools and hazards inherent in maintenance and custodial duties.
  • Knowledge of regulations relating to control and disposal of materiel (e.g. refrigerants).
  • Proficiency with common computer application (e.g., Microsoft Office, Office 365, calendar, and work order applications).
  • Confidentiality.
  • Maintain a valid driver s license