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Office Manager/Full Charge Bookkeeper in Richardson, TX at BetterJobs

Date Posted: 2/13/2019

Job Snapshot

Job Description

SMR Construction is a full service General Contractor with over 20 years of experience in both the Government and Private sectors.

SMR is currently seeking an Office Manager and a Full Charge Bookkeeper, Payroll and HR Administrator to join our team. This position is responsible for multiple duties and is required to be professional at all times with excellent communication skills.

Duties & Responsibilities

Office Administration

  • Answer telephone, take messages and greet visitors
  • Secretarial work such as typing/copying/scanning
  • Purchase/Order office supplies and stock
  • Interface with building management and janitorial, as needed


  • Full cycle QuickBooks AP/AR
  • Monthly and quarterly financial reports
  • Perform and review monthly close process
  • Monthly bank and credit card bill reconciliations
  • Prepare and file various Tax Reports: 940 & 941; Employers Quarterly; Sales & Use Tax

Payroll Administration

  • Prepare and process biweekly payroll; enter time and validate payroll prior to transmission
  • Processes payroll adjustments to ensure accuracy of timesheets.
  • Maintain payroll operations by following policies and procedures
  • Maintain employee confidence and protect payroll operations by keeping information confidential

HR Administration

  • Conduct new employee orientations to ensure employees gain an understanding of benefit plans, policies, and procedures
  • Maintains employee files and conducts routine file audits
  • Writes, revises, edits and proofreads company policies & procedures and related documents as needed
  • Make innovations for the creation of company procedures and policies as a means for improving company practice, work, and organizational structure
  • Performs other HR generalist duties as assigned

Contract Administration

  • Receive and process Subcontractor s lien waivers and warranties
  • File contracts, maintain customer database and prepare contract summaries
  • Manage project certified payrolls
  • Audit Vendors General Liability & Workers Compensation Insurance
  • Manage scanning/archiving of files from paper to digital
  • Assist company leadership with database projects and other administrative support


  • Excellent verbal and written communication skills – interact effectively internally and externally at all levels
  • Expert level QuickBooks: Contractor Edition
  • Exceptional organizational skills and attention to detail
  • Advanced Microsoft Office skill (Excel, Word and Outlook)
  • Ability to quickly learn new technology
  • High level of personal and professional integrity


  • 3+ years of Construction Accounting experience
  • Ability to work independently and complete duties with little direct supervision
  • 5+ years serving as an Office Manager / Bookkeeper for a small to medium size privately help business

SMR offers employees a comprehensive benefits package with competitive salaries and more. This includes:

  • Medical, Dental, Vision Insurance
  • Vacation Time
  • Federal Holidays
  • Additional company closures

This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.

*No solicitations by staffing agencies will be considered.

SMR Construction is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Candidates must fill out an application to be considered. Please do not call in to inquire about openings, you will be informed upon submission of application only.