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OFFICE MANAGER Service Administrator - Silver Spring / Montgomery County Branch Office - LEN THE PLUMBER in Takoma Park, MD at BetterJobs

Date Posted: 2/13/2019

Job Snapshot

Job Description

Customer Service - Service Administrator - Office Manager - Silver Spring MOCO Branch of LEN THE PLUMBER!!

Great opportunity for a Mid-career level Administrator!
We are searching for a talented, highly organized and resourceful Service Administrator to provide office management, administrative, operational, clerical, and customer service support to our MOCO Team of Service Technicians. This is a Full Time Hourly position: Monday – Friday Day Shift. Back-Up Dispatcher responsibility, too! Must have exceptional Customer Service skills - In-Bound and Out-Bound calls to support this busy Team!
Main components of this position:
All thing Administrative! Handles paperwork flow in the Branch, great organizational skills, supporting our Team of Managers and Techs
Finance! Cash handling, banking, work order / payment reconciliation, collections
Customer Service! Customer support, complaint / conflict resolution, decision making
Social Media Outreach! Relating to customer reviews and follow up
Apply online or email me your resume: LPerdue@lentheplumber.com
Call Lori for info! 443.563.1811
Required Experience & Position Details
This Service Administrator position will work closely with the Divisional Manager, Service Managers and Dispatchers on our dynamic MOCO Service Team. You will need to be a good multi-tasker, as duties will vary throughout each day and week. There will be some regular / routine duties like preparing sales / performance reports for each team, scheduling permits and inspections, assisting the team with job reconciliations, and assisting with special projects on a regular basis.
Duties & Requirements will also include but not be limited to the following:
  • Must have Advanced computer skills – MS Office / EXCEL
  • Experience with other Software programs ( Inventory, Scheduling etc) preferred
  • Schedule contracts for technicians for future dates
  • Pull permits from multiple counties for work
  • Track time sheets, locations and schedules
  • Verify Technician schedules
  • Support Technicians in the field by supplying customer information
  • Issue Purchase Orders for technicians and dispatch as needed
  • Dispatching/Support Dispatch and audit service tickets
  • Provide KPI s (Performance Data) to managers and divisional managers
  • Schedule regular fleet maintenance
  • Uniform and other supply orders and issuances
  • I-Pad Tablet/phone issuances for new technician starts
  • Payroll oversight and corrections
  • Organize meetings/communications for technicians
  • Initial contact for customer resolution matters
  • Provide administrative support for the Divisional Manager
  • Trained to be a back-up dispatcher - solid computer skills and great communication
  • Articulate and professional, patient and positive attitude
  • Will also support the major projects associated with the Sewer & Excavation Team by creating KPI reports, tracking customer leads, and follow-ups
Other Qualifications
Qualified applicants will possess at least five (5) years of strong administrative support experience in a customer-focused environment. Service industry a plus!
Additionally, the ideal candidate will have demonstrated the following competencies through his or her work experience:
  • Comfortable in a very fast paced, customer service driven environment
  • Intellectual curiosity and a willingness to learn about the industry
  • Ability to balance accuracy and efficiency
  • Resourcefulness and sound judgment
  • Strong communication skills, both verbally and in writing
  • Collaboration skills and a history of working exceptionally well in teams
  • Thoroughness, accuracy and attention to detail
  • A history of personal effectiveness and credibility
  • The desire and ability to provide above and beyond customer service
  • Can work independently and have accountability to the department
  • Flexibility and adaptability to respond to the flow of the needs of the business
Benefits Include:
  • Health, Dental, Vision Insurance
  • Short Term and Long Term Disability
  • Term Life
  • Legal Shield, EAP Program
  • 401k with Match
  • Paid PTO time
  • Paid Holidays
  • Bonus Eligibility
  • Fun Company Events
Come join our growing team! Guided by values of extraordinarily reliable, same day service and strong customer relationships, we ve grown over 20 years to become one of the Baltimore-Washington region s leading, customer and brand preferred residential plumbing companies.
Disclaimer: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
EOE