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Project Manager in WDM, IA at BetterJobs

Date Posted: 2/12/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    WDM, IA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    2/12/2019

Job Description

Aureon HR is a leading business solutions provider who connects possibilities to productivity by providing unique and scalable business services for organizations – small and large. Headquartered in the heart of the Midwest, Aureon HR offers a comprehensive suite of support services, with a focus on business solutions, human resources and consulting services. This creates many unique career and growth opportunities for our employees!

PURPOSE OF POSITION:

Project Managers (PMs) lead cross-functional/virtual teams to drive high-profile projects through all activities in the project's life-cycle (initiation, planning, executing, monitoring/controlling, and closing) following industry-standard project management methods and best practices. They are accountable for the project scope, project team, resources, and the success of the project. Are typically managing projects of medium to large size and complexity.

Project Managers are the primary conduit between the project team members and the business areas. This is important for communicating and encouraging the need for transformation and change within the business area in tandem with the delivery of new capabilities/procedures from the project. The readiness of the business to exploit the new capabilities/procedures is crucial to the success of projects. Additionally, Project Managers are the first point of contact for any issues or discrepancies before the problem escalates to higher authorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Requirements Definition
    1. May be asked to develop and implement business requirements as well as leading and facilitating cross-functional, cross-line of business teams.
  2. Planning for Project Resources
    1. Provides leadership in the implementation of projects with cross functional business partners, recognizing the significance of competing priorities and strategies, and adjusting as necessary.
    2. Create a feasible plan that achieves the goals and objectives of the project and aligns with the organization's overall business strategy.
      1. Gather and review stakeholder information such as the below bullet points, work with teams to determine if solutions will work, and recommend the best option to the stakeholders.
        1. Define the project's scope
        2. Determine available resources
        3. Estimate time and financial commitments with the assistance of project leaders
          1. Review estimates for reasonableness and resource planning
      2. Identify and plan for dependencies both internal and external to the project
      3. Identify and plan for dependencies both internal and external to the project
      4. Identify key milestones and tasks to be included in the project plan, confirming with the project leaders that the resulting timeline is realistic
  3. Assemble and lead the Project Team
    1. Collaborate with Senior Management to identify which resources will work on the project
    2. Assign tasks and deadlines to the team
    3. Ensure the team has the tools they need to complete the work
    4. Provide team with a collaborative environment and communications tools
    5. Ensure team members are adequately prepared for any externally facing meetings prior to the meeting
  4. Time Management
    1. Define, schedule, and accurately estimate task duration to develop and maintain a realistic schedule
    2. Ensure action items are documented, communicated to owners, and completed as planned
  5. Budget
    1. Identify appropriate funding needs and obtain approvals
    2. Keep project within budget by monitoring the actual spend compared to planned budget, adjusting appropriately as needed.
  6. Quality and Satisfaction
    1. Identify project KPIs and report regularly, adjusting per stakeholder feedback if necessary
    2. Communicate all KPIs to project team
  7. Management of Issues and Risks
    1. Resolve issues quickly so the project is not taken off track
    2. Anticipate risks and create contingency/mitigation plans for what to do in the event they should occur
  8. Monitoring Progress and Controlling the Project
    1. Measure project progress against the plan.
    2. Requires collecting data from project team members
    3. Monitor overall progress and use of resources, initiating corrective action where necessary
    4. As changes take place, adjust the plan or reallocate resources to accommodate the approved changes, following the project's agreed-upon change control process.
    5. Facilitate meetings to drive to decisions
    6. Adhere to a sound change management process
    7. Maintain an awareness of potential interdependencies both internal and external to the project along with their impact
  9. Reporting and Documentation
    1. Prepares and executes communication plan and supporting materials
    2. Create progress reports and metrics to ensure all project team members, stakeholders, sponsors, and the PMO Director are aware of a project's status at appropriate intervals, escalating urgent matters accordingly. Provide realistic predictions as to the project's final stage. Keep all team members informed of changes and their impacts.
      1. Drive regular reviews of the initiative with business management.
    3. Archive all project documentation for audit purposes as well as to provide a history that can be revisited when planning or a similar project in the future.
    4. Liaise with appointed project stakeholders and sponsors to assure the overall direction and integrity of the project are maintained.
    5. Conducting a project evaluation review to assess how well the project was managed and delivered, preparing any follow-up action item recommendations.
    6. Conduct analysis and partner with Finance to develop reports on budget/forecasting and financials related to the project
  10. Other responsibilities as requested.

EDUCATION, TRAINING, AND EXPERIENCE:

  • College degree in business or other related field or equivalent professional experience
  • 2-4 years of experience managing and implementing medium to large-scale complex projects

REQUIRED SKILLS:

  • General Skills
    • Demonstrated excellence at championing change, identifying stakeholders, understanding needs and driving results with speed and agility
    • Strong organizational, multi-tasking, and prioritization skills
    • Strong organizational skills, including an ability to work independently and take initiative
  • Project Management Skills
    • Proven experience working with executives and senior managers to help define the business strategy and create/execute corresponding business plans and initiatives
    • Proven experience translating business plans and initiatives into roadmaps with project plans that result in sustainable operational plans
    • Proven ability to manage medium to large-sized initiatives including: detailed planning, process management, and documentation.
    • Able to manage interdependencies across multiple organizational initiatives
    • Able to know which project management methodologies, processes, tools, artifacts make sense to utilize vs. exclude
  • Communication Skills
    • The ability to deliver requirements, gain stakeholder approval, and communicate solution design needs effectively
    • Ability to communicate effectively and professionally with executives, business partners, technology partners, and project managers
    • Able to effectively convey vision, ideas, goals, and issues as well as produce meaningful reports
    • Ability to develop and deliver summary presentations to update key stakeholders on the project/initiative that are targeted to the audience, concise, and visually appealing
    • Able to effectively facilitate meetings
  • Relationship Management Skills
    • Proven business, strategic planning, and project management experience, the ability to think both strategically and tactically
    • Strong personal leadership skills and proven ability to effectively manage relationships and communication across multiple product teams and lines of business
    • Proven ability to promote teamwork, coach, supervise, manage performance of, and mentor others
    • Ability to bring clarity to ambiguity and to influence change in a dynamic environment while setting realistic expectations
    • Excellent negotiation skills
  • Financial and People Resource Management Skills
    • Ability to plan and manage the deployment of human and financial resources to meet project milestones
    • Able to develop and reconcile budgets
  • Risk and Issues Management Skills
    • Strong analytical skills with high attention to detail and accuracy; ability to provide solution options
    • Experience in articulation of issues, risks, and proposed solutions, to various levels of staff and management and ability to explain complex systems and processes to audiences that may not be experts in that field
    • Ability to understand and evaluate internal and external impact and other risk factors related to policy, process or initiative implementation, and ensure appropriate controls and options are considered

TOOLS, EQUIPMENT, AND SOFTWARE:

  • Excellent computer skills (MS Word, MS Excel, etc.)
  • Demonstrated knowledge of personal computer applications on a Microsoft (MS) Windows platform (e.g., MS Outlook, MS Word, MS Excel, MS Visio, MS PowerPoint, etc.)
  • Experience using project management software such as MS Project or Smartsheet
  • Experience using virtual meeting room software (e.g., Skype, Go To Meeting, etc.)
  • Familiar with Microsoft SharePoint

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

  • Primarily indoor work in an office environment requiring long periods of sitting
  • Frequent utilization of manual dexterity and visualizing of a computer screen
  • Occasional weekend and evening work
  • Occasional travel by vehicle or air
  • No unusual physical requirements