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Vision Coordinator in Houston, TX at BetterJobs

Date Posted: 2/15/2018

Job Snapshot

  • Employee Type:
  • Location:
    Houston, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Legacy Community Health is a premium, Federally Qualified Health Center (FQHC) that provides comprehensive care to community members regardless of their ability to pay. Our goal is to treat the entire patient while improving their overall wellness and quality of life, in addition to providing free pregnancy tests, HIV/AIDS screening. At Legacy, we empower patients to lead better lives by promoting healthy behaviors and offering resources such as literacy classes, family planning services, and nutrition and weight management information.

Our roots began in 1981 as the Montrose Clinic, with specialization in HIV education, testing, and treatment. Since then, the agency has expanded to 10 clinics in Houston, one in Baytown, two in Beaumont, and one in Deer Park with extensive services that include: Adult primary care, HIV/AIDS care, pediatrics, OB/GYN and maternity, dental, vision and behavioral health. We also service students within KIPP and YES Prep schools. Legacy is committed to driving healthy change in our communities.

Job Description

The Vision Coordinator monitors and coordinates the patient flow in the clinical area and provides support to the Vision Department. This position provides technical and office support to the optometric practice by performing duties such as assisting with patient exams, reviewing inventory and ordering merchandise, data entry, and answering the phone, and monitoring provider schedules.

Essential Functions
Essential functions are those tasks, duties, and responsibilities that comprise the means of accomplishing the job s purpose and objectives. Essential functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable.

Assist with eyewear process- frame selection and fitting, lens selection with appropriate measurements.
Verify prescription glasses and notify patients when eyewear is ready for pick up.
Enter eyeglass and contact lens orders in EHR.
Dispense, adjust, and repair eyewear per department protocol and document information in EHR.
Provide Contact Lens Education Classes ( Insertion & Removal)
Review eyewear/ contact lens invoices and patient payment records for accuracy and forward them to the Vision Care Practice Manager.
Manage Vision provider schedules – including but not limited to monitoring the schedule for reschedule requests, filling open appointment slots, scheduling new patients, and canceling appointments according to department protocol.
Assist in triage of urgent care patients with assistance from Vision Care Practice Manager as needed.
Monitor incoming faxes and call volume, and return voice messages in a timely manner.
Monitor the Vision EHR desktop – responding to and/or forwarding flags/documents in a timely manner.
Assist in Clinical care of patients with providers as permitted with licensure and training—

Assess visual acuity, extraocular muscle function, confrontational visual fields, color vision and stereopsis.
Administration of cycloplegic agents, and measurement of intraocular pressure.
Assess finger-stick blood sugar in diabetic patients as ordered by provider
Perform Visual field / OCT testing as ordered by provider

Run daily Inquiries in the EHR Vision Referral desktop for Internal Vision Referrals from other Legacy service lines. Schedule patients referred internally, and update service orders with contact attempts.
Request outside medical records as needed by provider.
Prepare all records and other necessary reports/papers accurately for scanning into EHR.
Coordinates and manage referrals for external services, as needed.
Maintain exam rooms as needed by provider. Keep rooms adequately stocked with supplies and cleaned daily.
Order supplies from appropriate vendors as needed—obtain pre-approval as needed.
Provide assistance with cross coverage for fellow Vision care staff.
Receive training on Ryan White CPCDMS system.
Maintain communication with Vision Care Practice Manager—update on issues/questions/ suggestions for improvement.
Attend and participate in Vision Team Meetings and other necessary meetings as assigned.
Participate in the Performance Improvement Program.
Other duties as assigned by the Vision Care Practice Manager.

Education & Training Requirements

High School Diploma or GED
Certificated Ophthalmic Assistant, preferred. Will also consider applicants with other certifications and/or Optical Assistants with experience in a Vision office.
Spanish/English bilingual, preferred

Work Experience Requirements

At least 3 years of experience in an optometric office, preferred


  • 9 Holiday + 1 Floating Holiday
  • PTO
  • 403b Retirement Plan
  • Medical / Vision / Dental (if eligible)